Application closing date: Thursday, 21 April 2022, 06:00 pm (in Canberra)

Estimated start date: Wed May 25 2022

Location of work: Australian Capital Territory

Length of contract: ASAP to 30 June 2024

Contract extensions: Possible extension options of 24 months

Security clearance: Must have current negative vetting level 1 clearance (Must be Australian Citizen)

Rates: $120 - $150 per hour (inc. super)

The AEC is seeking to engage a suitably qualified candidate in a Project Manager (Systems Integration and Enterprise Integration) role, to support the the Modernisation Program Delivery Team.

Purpose of the role
The Project Manager role is specific to the Systems Integrator and Enterprise Integrations Program. This is two work packages under the Indigo Program and is focused on technical delivery and interfaces across all five work packages.

The Project Manager is responsible for supporting the Program Manager with the delivery of the two work streams within the Systems Integrator and Enterprise Integrations Program, in partnership with the work package vendor.

The role will be responsible for managing the program schedule to direct and escalates risks accordingly. This role will work with the program work package leads to ensure the overall project work is on track and supported where needed. This is focused on program governance, reporting and coordination.

Key position responsibilities
• Prepare and maintain a detailed Project Plan to clearly define scope and schedule key milestones, work streams and activities
• In conjunction with stream leads and vendors, assist with delivery of the project according to this plan and approved schedules
• Develop project documentation to the required Portfolio standard
• Manage project governance requirements as aligned to the overall Portfolio requirements
• Ensure the project meets all reporting, governance and documentation expectations based on Portfolio, Australian National Audit Office and Gateway requirements
• Work with key program/portfolio resources to prepare reports on project progress as well as escalating risks and issues where required to ensure full transparency
• Identify requirements for project resources to execute deliverables as required
• Facilitate, support and monitor stakeholder engagement across all work streams
• Coordinate multiple work streams, internal stakeholders and cross-portfolio stakeholders to drive project milestones
• Maintain key internal and external relationships, including liaising with stakeholders on policy, project or operational issues
• Action relevant items and respond to stakeholder needs and expectations
• Embody the Program culture within the project and hold project members to the required standards
• Perform additional duties or assume responsibility of functions as directed from time to time

Qualifications, Skills and Experience
• Experience working within a project management framework to deliver outcomes
• A detail orientated approach to all tasks with an ability to collate a range of information and present in a logical manner
• High-quality document preparation skills, including development and review of executive briefing documents, project artefacts, plans, reports and others.
• Demonstrated ability to liaise with and coordinate multiple stakeholders to drive project milestones
• Ability to work in a faced-paced environment alongside highly-capable team members to deliver innovative outcomes
• Willingness to work and be managed within a Portfolio construct
• Proactive and highly competent in delivering-high quality written communication autonomously
• Willingness to work within a team that places a core emphasis on culture and is highly collaborative

• Exposure to large programs/portfolios in delivering Second Pass Business Cases, working with Service Designers and/or capability models and value chains
• Relevant qualifications in project management, business, public administration or similar
• Knowledge of, or ability to, quickly gain knowledge of Australian electoral law and practice

Criteria Responses

  1. A one (1) page capability statement, concisely addressing the essential criteria above and demonstrating their ability to fulfil the requirements (capability statement exceeding one (1) page may not be considered);
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